WAGS

Western Australian Genealogical Society Inc.

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Copyright/Disclaimer > Privacy Policy for publishing on WAGS websites

Privacy Policy for publishing on WAGS websites

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WAGS Privacy Policy for publication of family histories and trees

Need for a policy

The Western Australian Genealogical Society (WAGS) publishes genealogical and family history material, both in its own right and may do so on behalf of WAGS Members; as hard copy, electronic documents and/or on its web site/s.

WAGS take all reasonable measures to protect people’s privacy (see link below).

This policy addresses the privacy issues of family members whose details may be published within these publications. The policy also provides guidance for researchers and family members researching their family histories.

WAGS has a separate Privacy Policy relevant to running its web sites. This policy is in addition to the WAGS web site privacy policy.

Key issues

General consideration for information gathering.

Public domain - means accessible to any person via free or paid access; includes online purchasing of documents or digital records, indexed records, published books and information on publically accessible web sites. This material can be published with the appropriate copyright requirements.

Controlled access - means the enquirer has to satisfy privacy and right-to-access requirements, over and above any requirements to pay for that access. E.g., birth certificates for living people can only be accessed by the individual for which the certificate was originally issued or with the written consent of that person or an ‘eligible’ person under the provider’s access policy.

Written approvals - Most organisations (whether a state records office, library or web site) clearly state if written approval to publish is required.

Publicly sourced information - Information gained from a public source may be sensitive within the family. While the family historian has no legal impediment to publishing this information and has not sourced it from the family, it would be prudent to test the sensitivity with other family members before deciding to publish. E.g., an event involving an ancestor that has previously not been known to descendants may be seen by some to tarnish a family reputation.

Private sources - is any person or organisation in possession of information that is not normally available to others. Information would generally only be released on a one off basis.

Information from a private source should be treated as private unless the receiver/author has the approval to publish from the ‘owner’.

Publishing on the internet

Information published on the internet is more easily available for capture and use by others than say publishing and selling a book. Information posted on the internet, particularly through a third party family tree site, can be captured by people all round the world in minutes. While the contents of a book can be scanned and posted on the internet, this tends to be a more limited process.

Third party web sites, where users can build and store their family histories and/or trees, have their own privacy policies and controls to limit access to information on living persons. Users should read and understand these before using these sites.

There is no control over where information publically available on web sites goes or how it is used, once it has been accessed by another person.

It should be assumed that once information is posted on the internet it will remain in the public domain even if the original post is deleted. This may be particularly so where people use a third party web site or host.

Statement of Policy

Personal Information - includes but is not restricted to:

  • Name, age and gender
  • Private addresses and phone numbers
  • Marital status, nationality, ethnic origin and religion
  • Information regarding income, health and personal preferences
  • Occupation/s and places of work
  • Life event dates and certificates (e.g., birth, marriage death etc)
  • Photographs

Living persons

Personal information of living persons not freely available from public records should not be published without the written permission of the living persons.

Personal information of living persons that has been gathered from public records released by governmental and other agencies, and is available elsewhere in the public domain, often on the Internet, may be published. Authors should use their judgement in deciding to publish or to seek permission from the living person.

Deceased persons

Personal information of non-living persons not freely available from public records should not be published without the written permissionof the person providing the information.

Personal information of non-living persons obtained from public records may be published. It is the responsibility of the author to comply with the public record office’s access and publication policies.

Unpublished family records deposited with WAGS

Family records - includes but is not restricted to:

  • Unpublished manuscripts
  • Personal papers
  • Voice recordings
  • Digitised documents
  • Certificates originals or copies (e.g., birth, marriage, death etc)
  • Photographs

Living persons

Unpublished documents deposited by WAGS members, or other authors, with WAGS may include information on living persons with or without their consent.

Whilst WAGS encourages contributors to be sensitive to privacy issues, WAGS has no control over the content of these contributions.

Itis the responsibility of the depositor to ensure that their documents comply with WAGS privacy policies.

Deceased persons

Personal information of non-living persons not freely available from public records should not be published without the written permissionof the person providing the information.

Personal information of non-living persons obtained from public records may be published. It is the responsibility of the author to comply with the public record office’s access and publication policies.

Policy Compliance

It is the responsibility of the depositor to ensure that their documents comply with WAGS privacy policies.

Digitised family histories and trees published on the WAGS web sites

Family histories and family trees, including those with interactive and searchable facilities, published on WAGS web sites shall not provide access to information on living persons.

Approved
WAGS Management Committee
26 October 2015

Last Updated on Tuesday, 10 November 2015 08:17

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